Best Productivity Apps for Mac (2025): Top Picks for Teams

Mac productivity tracking matters much in 2025 remote, on-site, and especially hybrid teams and agencies, which split time between offices and home, need accurate billable hour tracking.

Another problem is context switching that costs the average worker nearly four hours per week—9% of their annual work time—after toggling between apps 1,200 times a day. It means that businesses have to pay an expensive, management-chosen tax and suffer from productivity loss.

The best productivity apps for Mac give guaranteed solutions to these challenges.

What makes them the best?

• They run natively in macOS
• They adjust to the Apple ecosystem
• They provide the work tracking
• They have activity monitoring
• They generate reports that modern teams actually need.

Our Top Picks

Mini Data Study: The average price of time tracking for Mac apps in 2025 ranges from $5 to $15 across 30 top time trackers analyzed.

However, the pricing for agency-grade Mac productivity tools with invoicing, timesheets, and advanced reporting capabilities typically starts from $12 monthly, which shows a minimal 20% rise in costs.

Tools focused solely on individual productivity (like Pomodoro timers) average $3.99 per month.

Comparison Table

1. TMetric - Best for Agencies & Software Teams

Price: Free plan available; Paid plans from $5-7/user/month
Available on: Web, iOS, Android, macOS, Windows, Linux

Why I Picked TMetric

TMetric is the best Mac productivity app, which converts tracked time into revenue. It allows your team to be time-tracked without the context-switching that kills productivity. The macOS app runs natively and includes a browser extension activated directly for Asana, Jira, Trello, etc.

TMetric automated employee timesheet app aggregates recorded time to weekly timesheets, which can be approved with a single click.

It reduces billing preparation time to about 5 hours per month per manager and provides all critical metrics for agencies' client work.

Key Features

• Monitor activity and website usage with productivity percentages and focus time metrics
• Start timers from Mac menu bar, browser extension, or directly within 50+ integrated tools
• Set custom rates per project, client, or team member
• Generate professional invoices automatically
• Track time and cost budgets with automated email alerts at customizable thresholds
• Automated weekly timesheets with manager approval workflows
• Track billable percentage, meeting time vs. deep work, and actual vs. estimated hours
• Prompts to categorize or discard time when Mac activity drops
• Records time without internet; syncs automatically when online.

Integrations

TMetric integrates with more than 50+ project management and invoicing tools including Jira, Asana, Trello, Notion, ClickUp, Monday.com, Basecamp, GitHub, GitLab, QuickBooks, Xero, and Slack.

The browser extension works seamlessly across Chrome, Firefox, Edge, and Safari, making it the best choice for teams working across multiple platforms while maintaining Mac as their primary environment.

Pros

• It provides a native macOS application with a menu bar support (perfect in the Apple environment)
• Users receive in-depth productivity monitoring (activity percent, focus events, meeting load).
• You may have professional invoicing (custom billable rates, manual billing is not needed)
• Project overruns will be blocked as a result of budget alerts.
• The free plan applies to agencies venturing into the waters.

Cons

• Mobile applications are useful and not as polished as desktop applications.
• No inherent scheduling capabilities (uses calendar integrations)

Scores

Agency Fit Score: 4.9/5 (Handles every billable minute, client budgets, and mark-ups; just add your favorite invoicing add-on for a full agency stack)

SoftDev Fit Score: 4.9/5 (IDE plug-ins, Jira/GitLab auto-tags, and deep-focus timers give developers frictionless flow tracking)

Price to Value: 5/5 (Pays for itself after one extra billed hour; good free tier and low-cost team upgrades seal the deal)

Ratings & User Feedback

G2: 4.6/5 (130+ reviews)

Capterra: 4.7/5 (580+ reviews)

"It’s easy to use and integrates smoothly into our daily routine. We especially appreciate how we can assign time to specific projects and clients, it's super helpful for reporting". – G2 Review

Try TMetric for Mac | View Productivity Tracker Features

2. Rize - Best for Individual Deep Work Optimization

Price: $9.99/user/month (annual billing); $14.99/month (monthly billing)
Available on: macOS, Windows

Why I Picked Rize

Rize is an intelligent time tracker that will make you more focused and build a better work routine.

It is designed for specific contributors, such as developers, designers, or writers who would like to make the most of deep working sessions and cut down on distractions.

Rize is an app that automatically classifies your Mac habitat and integrates AI to coach you uniquely on the most productive times, frequency of context switching, and how a workday can be arranged for maximum focus.

Rize is completely personal and individual, unlike team-based tools. It will not tell your bosses what you are busy with or create long productivity spreadsheets. Rather, it provides you with personal feedback on how to work better in the future.

Key Features

• AI learns your work patterns and categorizes activities without manual input
• It tracks deep work sessions, context switching frequency, and distraction patterns
• It sends smart notifications to encourage breaks and regulate your work intensity
• It sends email reports with productivity trends
• It automatically identifies and tracks meeting load
• Users can track progress on the set goals in the app

Integrations

Rize integrates with calendar apps to automatically organize schedules.

It also connects with popular productivity tools to identify work vs. non-work activities, but the integration list is smaller than enterprise-focused tools like TMetric.

Pros

• Entirely automatic—no manual timers or entry required
• AI coaching offers actionable insights
• It improves focus habits
• It has a macOS-native interface, which feels premium
• It keeps all data local and personal
• It will suit remote developers for tracking personal productivity

Cons

• No team features, timesheets, or manager visibility because it is intentionally individual-focused
• There are no invoicing or billing capabilities
• Higher price point ($9.99/month) for a single user
• Limited integrations

Scores

Agency Fit Score: 3/5 (Great for individual agency employees, but lacks team/billing features)

SoftDev Fit Score: 4/5 (Excellent for developers wanting to optimize personal deep work)

Price to Value: 3.5/5 (Premium pricing justified for serious individual productivity improvement)

Ratings & User Feedback

G2: N/A

Capterra: N/A

Product Hunt: 4.7/5 (40+ reviews)

"Stealth mode companion. Love to track how I spend my hours on my Macbook." — Product Hunt Review

Try Rize for Mac Productivity

3. Toggl Track - Best for Small Teams

Price: For free, and on paid plans at $10/user/month
Available on: Web, iOS, Android, macOS, Windows, Linux

Why I Picked Toggl Track

Toggl Track is a decade-old time tracker. It is easy and reliable to use by Mac users.

Its app on MacOS is simple, it does not take up a lot of space, and it can be found in your menu bar and started with a single click.

Toggl strikes the right spot with freelancers and small teams that do not require the complexity of full productivity monitoring.

The premium accounts will introduce helpful functionality such as project templates, billable rates, and team scheduling without overwhelming its users with enterprise bloat.

Key Features

• It starts/stops from the Mac menu bar, desktop widget, or browser extension
• It tags time entries with projects, clients, and custom tags
• Timeline view shows apps and websites used (on paid plans)
• It offers summary, detailed, and weekly reports with CSV/PDF export
• Users can export calendar events as time entries

Integrations

Toggl Track integrates with most project management tools. The browser extension works across all major browsers and embeds timers directly into project management interfaces.

Pros

• Simple and intuitive—zero learning curve for new users
• Generous free plan makes it accessible for freelancers and startups
• Native macOS app is fast and lightweight (won't drain battery)
• Excellent reporting for billable hour tracking and client invoicing
• Automatic reminders prompt users to track time when they forget

Cons

• Activity tracking and productivity insights require expensive paid plans ($18/user/month)
• Timesheet approval workflows are less robust than TMetric
• No built-in invoicing (requires exporting to QuickBooks or similar)

Scores

Agency Fit Score: 4/5 (Solid for small agencies; scales less well for complex client work)
SoftDev Fit Score: 4/5 (Great for dev teams tracking sprint work and client projects)
Price to Value: 4.5/5 (Excellent value, especially on the free tier)

Ratings & User Feedback

G2: 4.6/5 (1500+ reviews)

Capterra: 4.7/5 (2500+ reviews)

"I use this personally, as well as for our business, and it streamlines our time reporting and shows exactly where our time is going." — Capterra Review

Try Toggl Track for Mac Productivity

4. Focus@Will - Best for Concentration Enhancement

Price: Free trial available; $9.99/month
Available on: Web, iOS, macOS, Android

Why I Picked Focus@Will

Focus@Will works so that Mac users can increase their focus. All you need to do is to customize and slightly change the characteristics of music at the right time intervals. Unlike traditional software, Focus@Will aims at helping you enter flow state.

For Mac users who struggle with distraction—especially remote workers in noisy environments—Focus@Will provides background music engineered to improve concentration without being distracting itself. It's not a productivity tracker in the traditional sense, but it complements time tracking tools by helping you make the most of your tracked deep work sessions.

Key Features

• Neuroscience-based music channels for focused work (in 50+ genres)
• Built-in focus sessions
• Breaks
• The algorithm remembers your favorite music types
• Adjust music intensity
• Track productive time
• Download channels for Mac use offline

Integrations

Focus@Will is a standalone Mac app.

Pros

• Science-backed approach to improve concentration
• You can reduce distractions
• Helpful for remote workers in noisy environments
• A variety of music genres means most users find something that works
• Can genuinely improve deep work session quality

Cons

• Not a time tracker or productivity tracker—purely a focus enhancement tool
• Subscription feels expensive for what is essentially a music streaming service
• Effectiveness varies significantly person-to-person
• No team features, reporting, or work tracking capabilities

Scores

Agency Fit Score: 2/5 (Individual tool; no team management or billing)
SoftDev Fit Score: 3/5 (Helpful for developers seeking flow state, but no project tracking)
Price to Value: 3/5 (Worthwhile if music meaningfully improves your focus; expensive otherwise)

Ratings & User Feedback

G2: N/A
Capterra: N/A

"Evidence @focusatwill works; I'm a big fan- Do your focus tools work? Part five: Boosting your creativity". — X Comment

Try Focus@Will for Mac Productivity

5. Session - Best for Time Blocking in Personal Use

Price: Free plan available; Pro at $4.99/month
Available on: macOS, iOS

Why I Picked Session

Session allows you to concentrate and improve your attention.

It puts a stop to distractions and promptly reminds you of the progress completed during the work session.

It is a time-saving productivity software for Apple users wishing to have a time-blocking tool, lightweight and not obtrusive.

Session is a mix of a Pomodoro clock and analytics, which displays the number of focus sessions completed every day, week, and month.

Key Features

• Customizable 25-minute work sessions
• Breaks
• Block sites that may distract you during focus sessions
• Track completed sessions
• Total focus time
• Streaks
• Scheduling future focus sessions
• Built-in ambient sounds and music for concentration
• Mac menu bar integration for quick access to start/stop sessions

Integrations

Session is a standalone Mac app with minimal integrations.

Pros

• Native macOS app with excellent UX
• Pomodoro technique
• Website blocking to keep users accountable
• Analytics on progress and time usage

Cons

• No time tracking per project or client—purely session-based
• No team features, collaboration tools, or manager visibility
• Can't generate reports for billing or invoicing
• Limited to the Pomodoro methodology

Scores

Agency Fit Score: 2/5 (Individual tool only; no team or client management)
SoftDev Fit Score: 3.5/5 (Good for devs who work in sprints; lacks project-level tracking)
Price to Value: 4/5 (Affordable and well-executed for personal Pomodoro productivity)

Ratings & User Feedback

G2: N/A
Capterra: N/A

"Finally get the pro subscription. If you guys are looking for a well built time tracker with analytics, get @stayinsession. Imo: great for remote workers who work with lots of independence but need to keep yourself accountable." — X Comment

Try Session for Mac Productivity

Other Worthy Mentions

• RescueTime - Automatic time tracking with detailed scores on team productivity
• Timing - Mac-native time tracker with reporting for freelancers
• ClickUp - Project management suite with team tracking
• Forest - Gamified focus timer that grows virtual trees during work sessions
• Freedom - Website and app blocker with scheduled blocking sessions
• Be Focused - Simple Pomodoro timer for Mac with task lists
• Focus Booster - Minimalist Pomodoro timer with time tracking reports

Summary

The best Mac productivity app for 2025 hinges on how you work and bill.

• Agencies & remote teams that charge by the hour: TMetric is the standout. This Mac-native app automatically logs activity, shows productivity stats (activity %, utilization, meeting time), turns time into professional invoices, and produces team timesheets—no extra tools needed.
• Freelancers who want the lightest tool: Toggl Track’s one-click timers are the simplest.
• Solo deep-work fans: Rize’s AI coach helps refine focus habits.

We rank TMetric #1 because it is built for client work: it labels every minute as billable or non-billable, compares quoted vs. actual hours, pings you before a budget overrun, and creates invoices straight from the timer.

It runs natively on macOS and plugs into 50+ project-management apps.

Selection Criteria Methodology

We scored 30 apps against five weighted criteria:

1. Functionality – 35 %
   Does the app track activity %, focus time and utilization; log time by project/client; run timesheet-approval workflows; set budgets and alerts; and produce invoices?
2. macOS Integration – 25 %
   Is it a native Mac app (not just a web wrapper)? Does it live in the menu bar, support global shortcuts, follow Apple design rules, and run natively on Apple Silicon?
3. Team Collaboration – 20 %
   Can managers review, edit and approve timesheets; generate team reports; monitor project budgets; and assign role-based permissions to multiple users?
4. Integrations – 15 %
   Does the browser extension talk to project-management tools (Asana, Jira, Trello, Notion) and sync invoicing data with QuickBooks or Xero?
5. Value – 5 %
   Is the price competitive for the feature set? Is there a usable free tier? Do paid plans deliver clear ROI for agencies and software-development teams?