What Is Billable Hours Software?

Discover how billable hours software helps professionals track work time, calculate invoices automatically, and streamline billing.

By Victoria Avdieieva

Billable Hours Software

Why Tracking Billable Hours Is Important

When a company introduces a policy of accounting for billable hours, it helps ensure fair compensation, increase client transparency, boost productivity, and improve project management.

Key Features of Billable Hours Software

  • Time Tracking
  • Billing & Invoicing
  • Reporting & Analytics
  • Integrations (project management, payment systems)
  • Expense Tracking

Who Benefits from Billable Hours Software

  • Freelancers
  • Agencies & Consultancies
  • Law Firms
  • Creative Teams

Example: Turning Hours Into an Invoice

In TMetric, invoices are generated from logged time entries and the hourly rates defined for each project, team member, and work type. For example, if an employee works 10 hours at a rate of $50 per hour, 10 × $50 = $500 is automatically added to the invoice.

How TMetric Helps with Billable Hours

TMetric helps with billable hours by giving freelancers, agencies, and businesses clear visibility into where time is spent and ensuring accurate client billing. Here’s how it works:

  • Automated Time Tracking Track Time
  • Easy Invoice Creation

New Invoice

  • Integrations with Jira, Trello, Asana

Integrate TMetric

  • Convenient Export (PDF, Excel, CSV)

Export Invoice

Billable Hours Software vs. Timesheets vs. Productivity Tools

Let’s take a quick look at how Billable Hours Software, Timesheets, and Productivity Tools differ to understand their purposes and prevent confusion.

  • Billable Hours Software - Focuses on tracking work that can be invoiced, linking time directly to projects, clients, and rates.
  • Timesheets - A general record of hours worked, which may or may not be billable, often used for payroll or attendance.
  • Productivity Tools - Help monitor tasks, deadlines, and efficiency, but don’t necessarily track billable time or generate invoices.

Frequently Asked Questions about Billable Hours Software

What is billable hours software?

Billable hours software helps businesses track employee time for client projects. It works by logging hours to specific clients and tasks, then automatically calculating invoicable amounts using hourly rates. This ensures accurate billing, increases client transparency, and improves the management of project costs and team productivity.

How does it help freelancers and agencies?

Billable hours software allows freelancers and agencies to:

  • Track work hours accurately
  • Bill clients correctly
  • Save time on calculations and paperwork
  • Improve transparency with clients
  • Manage projects and deadlines efficiently

What features are included in TMetric’s billable hours tracking?

Main capabilities of TMetric time trackingsoftware are:

  • Automated Time Tracking: Track work hours via desktop, mobile, or browser.
  • Customizable Billable Rates: Set rates per project, client, or team member.
  • Invoicing & Billing: Generate invoices directly from tracked time.
  • Detailed Reporting: See project progress, team productivity, and time usage.
  • Team Management: Assign tasks, monitor attendance, and organize teams.
  • Integrations: Connect with tools like Jira, Trello, Asana, QuickBooks, and Slack.

Can I export billable hours for payroll or client invoicing?

Yes! In TMetric, you can export billable hours for both payroll and client invoicing. The software lets you generate detailed reports in PDF or CSV formats, and you can also export invoices in Excel or PDF.

Billable Hours Software vs. Timesheets – what’s the difference?

  • Billable Hours Software tracks time spent specifically on work that can be invoiced, linking hours to clients, projects, and rates, and often generating invoices automatically.
  • Timesheets are general records of hours worked, used for payroll, attendance, or internal tracking, and may not differentiate between billable and non-billable work.