Employee Timesheet Software for Teams

Employee timesheet software helps teams track work hours, approve timesheets, control overtime, and prepare payroll or invoices from one place. TMetric gives managers clear visibility into employee time, project progress, and billable hours while making daily time logging simple for every team member. Use automated timesheets, reporting, and approvals to reduce manual work, improve accuracy, and keep projects and payroll on schedule.

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What Is an Automated Timesheet App?

An automated timesheet app is a digital tool that records employee work time and creates timesheets without manual spreadsheet entry. Instead of asking employees to fill in hours by hand, it collects time data automatically from multiple sources, running timers, manual time entries, task and project logs, and attendance records such as clock-in/clock-out events.

That data is then structured into daily, weekly, or monthly timesheets ready for the next step in your workflow: manager approval, payroll processing, client billing, compliance reporting, or project cost tracking. The result is a consistent, audit-ready record of how time is actually spent, with far fewer errors, less administrative overhead, and full visibility for both employees and managers.

Why Teams Need a Timesheet Management System

Without TMetric

Filling out timesheets manually eats up work hours
Manual entry may lead to errors in project costs
Managers have no real-time visibility into team performance

With TMetric

Timesheets are filled out automatically based on tracked time
You can easily create daily, weekly, and monthly project reports
Managers can see each team member's progress in real time

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TMetric Timesheet Automation Features

Automated Time Tracking for Timesheet

TMetric creates timesheets from tracked work time, so employees do not have to rebuild their day manually. Automated time tracking uses timers and background tracking to record activity and assign it to specific tasks and projects, including billable and non-billable work. This ensures every work session is captured accurately without extra effort from employees. As a result, teams experience fewer missed hours, cleaner client billing, and more accurate project reporting. Managers gain reliable visibility into how time is spent, helping improve budgeting, productivity tracking, and overall project control across the organization.

Approve Employee Timesheets in a Few Clicks

TMetric gives managers a clear approval workflow for submitted timesheets. Employees submit their timesheets for review, after which managers receive a notification, check logged hours, review any missing or unusual entries, and then approve or reject the submission with feedback if needed. This structured process helps ensure payroll accuracy, improves accountability across teams, and reduces delays in time approval cycles. It also minimizes errors before data reaches payroll or invoicing, keeping financial records consistent and reliable.

Export Timesheets in Any Format

To export a timesheet in TMetric, select the employee, choose the period, and download the data as a CSV or PDF file. This makes it easy to generate structured time reports in just a few clicks. Exports are commonly used for payroll preparation, client billing, accounting integration, audit-ready documentation, and internal performance reporting. With flexible formats, teams can share accurate time data with stakeholders or import it into financial systems. This ensures smooth data flow across departments and reduces manual reporting work.

Keep Overtimes Under Control

TMetric helps managers track overtime by comparing recorded work time with the team’s configured work schedule. Daily work hours can be defined in Work Schedule settings, allowing the system to automatically calculate overtime based on actual logged time versus expected hours. Overtime visibility is then shown directly in timesheets, making it easy to monitor extra work. This supports fair compensation, better workload planning, labor cost control, and burnout prevention. Managers gain clearer insight into team capacity, helping balance assignments and maintain sustainable productivity across projects.

Track Employee Attendance Without Extra Effort

TMetric tracks employee attendance by recording start times, end times, breaks, and time off in one system. Attendance data is generated automatically from daily time tracking, so managers can review employee presence and working patterns online without collecting separate spreadsheets. The system also provides PTO balance tracking and clear absence visibility, making it easier to understand who is working, on leave, or unavailable. This is especially useful for remote, hybrid, and shift-based teams, as well as for payroll review and workforce planning across distributed organizations.

Timesheet Reports and Analytics

TMetric turns timesheet data into reports that help managers analyze work hours, project progress, billable time, and payroll records. Available report types include Team Summary, Projects Summary, Detailed, and Profitability, giving flexible views for both high-level and in-depth analysis. These insights make it easier to monitor productivity, track costs, and evaluate project performance in real time. Reports can also be exported for external accounting, ensuring smooth data transfer to financial systems and supporting accurate payroll, invoicing, and compliance processes across the organization.

How Automated Timesheets Work in TMetric

Step 1
Set up workspace

Organize your workspace and quickly set up projects, clients, and team members
Step 2
Configure timesheet settings

Customize timesheet settings and adapt them easily to your company's needs
Step 3
Manage timesheet submission

Ensure employees submit their timesheets on a regular basis
Step 4
Approve employee timesheets

Approve weekly, bi-weekly, semi-monthly or monthly timesheets with one click
Step 5
Export timesheets

Export timesheets for reporting and external accounting purposes

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Track Time Directly Inside Your Team’s Work Tools

TMetric integrations let employees track time from the apps they already use, so timesheet data is captured without switching tools. The platform supports integrations across project management, development, communication, browser extensions, and accounting workflows, helping teams connect time tracking with their daily operations.

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Customer Stories on TMetric Automated Timesheets

See how different teams use TMetric to replace spreadsheets, track project time, and prepare reports. Customer stories highlight practical use cases across project tracking, client billing, remote work management, consultant workflows, and team reporting.

TMetric helps us to track and manage our work time on different projects.

It has provided us with a comprehensive overview of how our time is allocated across various tasks. Its reporting features have been particularly helpful in providing us with valuable insights into our work patterns, which has resulted in increased efficiency and productivity.

Linda Förster

Project manager at Medud

We’ve found TMetric to be both user friendly and robust.

It was easy to setup which allowed us to begin leveraging the tool immediately. It also provides multiple layers of reporting which provides value to our organization on a number of different levels.

Brian Reilly

BankBound

TMetric is faster, more convenient and cheaper, the support is responsive and they fixed some bugs quickly.

Swen Roethlisberger

Floowedit

I recently transitioned from full-time employee to ‘consultant’.

Needed an app to track projects, tasks and generate billing based on our agreement. TMetric handles this elegantly and I can access from my iPhone, iPad or PC- awesome!

Jim Rolph

Manufacturer's Representative at Gorman Company

Frequently Asked Questions

Here are answers to common questions about automated timesheets, approvals, billing, reports, team setup, and migration to TMetric.

How does TMetric support client billing from approved timesheets?

TMetric timesheet software uses approved timesheets to calculate billable hours, apply client/project rates, and generate invoices that can be exported or sent directly to clients.

Can I separate billable and non-billable time in the same timesheet?

Yes, you can separate billable and non-billable time in the same timesheet. In the TMetric app for timesheets, time entries can be marked as billable (using the dollar sign) or non-billable, allowing both types to appear on the same timesheet.

What reports are most useful for managers vs finance teams?

Managers usually track performance and project progress, so TMetric timesheet tracker offers them the Team Summary, Projects Summary, and Detailed reports. The most useful reports for finance teams are Projects Summary, Profitability, and Detailed reports.

Automate work tracking for your team with TMetric

A reliable solution to make tracking and approvals effortless for everyone.